Southridge is a co-ed, independent day school located in South Surrey, BC with 688 students enrolled in Kindergarten through Grade 12. Our mission is to develop well-rounded students with the love of learning, integrity, character and confidence to realize their full potential and make a difference in the world.
Southridge has affectionately been described as ‘a lighthearted place of serious purpose’ and we want you to know…it’s true! If you’re interested in working in an energizing environment with a team of dedicated professionals who like to work hard and have fun, please keep reading…
RECEPTIONIST – SENIOR SCHOOL (PERMANENT, FULL-TIME)
We are currently inviting applications for the full-time position of Receptionist- Senior School. Working Monday to Friday, the Receptionist supports the school on a 12-month cycle.
As the first point of contact, you will greet visitors in person and over the phone and will create a welcoming reception area as well as supporting a variety of operational activities for the School and Administration Office.
This role will require you to be highly organized, efficient, and resourceful. You must feel comfortable working on the front line in a fast-paced environment and possess outstanding organizational and multi-tasking abilities – all with a high degree of professionalism. If you are service -oriented with a helpful and positive attitude, who possesses a ‘roll up your sleeves and help’ approach, this might be the position for you.
PRINCIPAL DUTIES AND RESPONSIBILITIES
• Ensure smooth and efficient operation of the Senior School reception area. • Maintain the front office as a welcoming formal reception area for visitors and community members. • First point of contact for prospective families visiting the school. • Field admissions-related inquiries; answer incoming calls, greet potential constituents • Receive, direct and track all visitors to the Senior School ensuring the security protocol is communicated and adhered to. • In coordination with the Junior School Receptionist, manage the flow of all incoming telephone calls and direct them appropriately. • Oversee the sign-in/out logs • Maintain various schedule binders including teacher’s schedules, hourly/casual employee sign in binder and off campus excursion form binder • Receive and distribute all incoming mail, deliveries, and faxes; administer courier pick-ups and deliveries as well as maintain Senior School faculty mailboxes. • Maintain, receive and distribute office supplies (including letterhead, report card stationery and paper) for the Senior School. • Attend to sick and injured students, contacting parents when necessary; maintain the first aid room; order supplies, dispense and log medication according to school policy. • Ensure accident reports are completed for injuries sustained on school property. • Order, receive and catalogue textbooks for the Senior School. • Maintain photocopiers, fax machines and postage machine in the Senior School. • Responsible for daily attendance, daily attendance reports, daily attendance records, tracking attendance irregularities and reporting them to the Head of the Senior School as well as ensuring extended student absence notes are logged and printed for filing. • Input daily attendance for senior school teachers-on-call and maintain teacher-on-call sign-in binder. • Maintain and update the Senior School Receptionist Duties Manual. • Book all school transportation and organize drivers for busses and cargo van. SCHOOL COMMUNITY
• Work with the Junior School Receptionist to produce annual attendance report for audit. • Assist with mail outs and correspondence. • Provide occasional clerical and administrative support as required. • Support evacuation procedures for fire, earthquake and lockdown as required. • Maintain and track sick leave database for both Senior and Junior faculty. • Support for LEW week and service trips. • Support the Advancement and Admissions departments at fundraising events i.e. Gala, Golf Tournament and Open House, as well as senior school functions like Mini School Night, parent teacher interviews, awards ceremonies and commencement. • Other duties and projects as assigned by the Head of the Senior School or Assistant Head of the Senior School.
• Minimum of two years related work experience; previous experience in a not-for-profit environment would be an asset. • Certified in standard first aid. • Outstanding interpersonal skills, a warm and welcoming manner and the ability to communicate effectively by phone or in person. • Flexible and willing to work in a fast-paced, busy environment where interruptions can be constant. • Observant and aware of what is happening in and around the school. • Excellent computer skills with a good working knowledge of Microsoft Office • Ability to calmly and confidently deal with children and understand the Southridge ethos and approach. • Personable and professional manner when representing the School to parents, students and visitors. • Ability to work collaboratively with minimum supervision and function well as part of an administrative support team. Southridge offers a competitive salary and benefits package. Preferred candidates will be required to complete a satisfactory Criminal Records Check.
Surrey, BC, Canada