Glenlyon Norfolk School (GNS) is an independent day school that is a caring and thriving community. As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers. We are currently seeking exceptional applicants for the following opportunity:
Advancement Coordinator Regular, Full-time Start: immediate The Advancement Coordinator is charged with providing administrative support and event planning services to the fundraising arm of the Advancement office. Charged with planning and executing various events and initiatives to strategically engage the GNS community, the Advancement Coordinator will work to enable the Deputy Head and other fundraisers in their efforts to reach the school’s capital campaign and other fundraising objectives. Demonstrating initiative, a keen eye for detail and a desire to provide exemplary service to all stakeholders, this position facilitates strong professional relationships that support the school’s values of Truth, Courage, Caring, Individuality and Community.
Plan, organize and execute a series of high-value events that promote strategic partnerships between the School and the GNS community to establish a strong culture of pride, loyalty and philanthropy.
Oversight and accountability for all aspects of event execution from conception to follow-up and evaluation.
Collaborate with multiple departments and with various stakeholders to ensure that GNS events and activities meet the school’s philanthropic goals and objectives.
Create and manage procedures and templates for all event planning logistics for maximum efficiency.
Manage event budgets, volunteers, vendor accounts and contracts.
Order and pick up supplies, gifts, flowers, and catering items for events, as needed.
Work with Marketing & Communications to ensure invitations, materials and other communication pieces are aligned with the GNS brand.
Support the Deputy Head and other fundraisers with various stewardship activities; schedule meetings, site visits, and draft letters where necessary.
Create and maintain the donor calendar.
Organize the Deputy Head’s calendar, schedule appointments and meetings, and arrange travel, visas and hotel accommodations.
Brief the Deputy Head on nature of meetings and upcoming activities; anticipate and prepare for such events including the organization of documentation and other related materials.
Prepare confidential correspondence and other materials, including Board and/or Committee correspondence.
Assist in the preparation of reports, presentations and spreadsheets.
Receive, welcome and assist visitors to the Advancement office.
Receive and screen calls and mail; review voicemail; prioritize and notify the Deputy Head.
Other administrative tasks and relevant duties as assigned.
A University degree in Business, Marketing, Public Relations and/or Communications or an equivalent combination of education and experience.
Three (3) years of experience in public and/or alumni relations.
Three (3) years of experience planning events.
Experience with volunteer management, an asset.
Experience and/or familiarity with fundraising and fundraising databases, an asset.
Knowledge and Skills:
Must be results-driven, a self-starter and highly motivated with a leadership and interpersonal style that fosters collaborative relationships.
Must be creative and enjoy working within a collaborative environment that is mission-driven, results-driven and community oriented.
Highly responsive to the needs of others with an excellent aptitude for delivering exceptional service.
Must have exceptional communication skills, both verbally and in writing.
High professional and ethical standards for handling confidential information.
Demonstrated ability to execute strategic events that engage a wide array of stakeholders.
Strong planning and organizational skills with the ability to manage multiple priorities and conflicting deadlines.
Impeccable attention to detail.
Ability to work independently, combined with the skills to thrive in a team-based environment.
Knowledge of fundraising principles and practices, an asset.
Proficiency in Microsoft Office Suite, and a knowledge of relational database software and records management such as Raiser’s Edge, an asset.
Familiarity with Mac, an asset.
Occasional attendance at evening and weekend events will be required.
Glenlyon Norfolk School offers a comprehensive total compensation package and the opportunity to work with an exceptional community of professionals. Interested candidates should submit a resume and cover letter indicating personal strengths and accomplishments.
This position will remain open until filled however, interviews will commence immediately. We thank all applicants for their interest and regret that only those selected for an interview will be contacted.
Glenlyon Norfolk School
Victoria, BC, Canada
Teaching / Faculty Jobs